Purging data from the source workspace works the same way
as archiving, except no archive workspace is created.
Note
If you think you might need to report on any of these purged
issues, use the Archive
function.
We recommend you make a backup of your FootPrints
database before performing the Purge function.
Select Administration
| System | Workspaces, then click the GO
button in the Database Maintenance section.
Select the Purge
option as the Action
to Take in the next page.
The Status
and Date Criteria of Applicable Issues section allows you to define the selection criteria for Purge.
This can be based on either the Issue’s current status, the date it was
last edited/created, or a combination of both.
By default, only
the Deleted status is highlighted.
Highlight additional
statuses as needed.
Select issues based
on one specific date that they were created or last edited or choose all
issues before or after a particular date.
Select AND
to select issues that must meet both the status and date criteria
Select OR
to select issues that meet either the status or the date criteria.
Tip
Set up an escalation rule that automatically changes the
status of closed issues to Deleted
for issues that are a certain age. Then you can skip this step and
use the default highlighted status of Deleted.
Type in your password
and click GO.
All issues that have
met the purge search criteria are listed in the Matching
Issues For Purge field and highlighted. Review the list to make
sure you are purging issues that meet your intended criteria. You
can de-select issues by holding the CTRL
key and left clicking the Issue with your mouse. Only highlighted
issues are purged.
SQL
Query—FootPrints
displays the query that was used to retrieve the issues that have met
the purge search criteria for your review.
Scheduled
Run-Time—Purges
can be scheduled to run either immediately or at a time when server activity
is light, if you have a large job with many issues to purge.
Start
Immediately—Run
immediately. Immediately
means the purge begins the next time the FootPrints scheduled service
runs, which could be up to one minute from the time you enter your password
and click GO.
Start
at the following data and time—Enter
the date and time you want to run the job. Since the entire process
could take a long time to finish, depending on the number of records selected, you may want to schedule large jobs
when there is little server activity to avoid server overload, i.e., on
weekends or late at night.
Scheduled
Jobs Pending In Current Workspace—This
section lists those jobs scheduled to run in the future, as configured
in the previous step.
Enter your password
and click GO. After clicking the
GO button, click OK
to confirm that you want to complete the purge. After clicking OK,
FootPrints schedules the purge to run as a background process based
on the time defined in Step 7. This include jobs scheduled to run
immediately.