A drop-down field offers the user a drop-down list of
choices. The multi-select field allows the user to select multiple
choices from a dialog box. Up to 1000 choices can be defined per drop-down
or multi-select field. After adding one of these fields, a pop-up
window is displayed in which to define the choices and options for the
field.
To define choices:
Add
choices—Enter
the first choice to appear in the field under Actions
and click the Add button.
The choice is displayed in the box on the right. Continue to add
as many choices as needed.
Re-order
choices (optional)—To
reorder the choices, highlight a choice and click the up or down arrow
to move it through the list.
Resort
Ascending—Automatically re-orders the values
in the list
alphabetically from A-Z.
Values with an integer as the first character are sorted before those
beginning with a letter in the order 0-9.
Resort
Descending—Automatically re-orders the values
in the list alphabetically from Z-A (or 9-0).
Reuse
Choice List—Select
this option to reuse the choices from another drop-down field in this
Workspace or another Workspace. It
only copies the choices; there is no link between the fields.
Import
Choice List—If
you have many choices, you can create a text file outside of FootPrints
(for example, in Notepad or Excel) and import them here. The file must
contain one choice on each line. For
example:
Boston Office
Chicago Office
Dallas Office
New York Office
Browse for the file in the pop-up that appears
and click Open.
After you click GO
the choices are displayed in the dialog box.
Remove—To delete a
choice from the list, highlight it and click Remove.
Reset—To delete all
choices and start over, click Reset.
After all choices
are added, click GO.
The values are saved.
The field is not
added to the Address Book until you enter your password and click SAVE on the Field
Maintenance page.
The choices can be
changed later by editing the field and selecting Edit
Field Choices.